Building skills, giving back, and changing lives for over 25 years 
Serving Outagamie, Waupaca, northern Calumet, and northern Winnebago Counties
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​Administrative and Program Assistant

The Administrative & Program Assistant provides administrative and program support necessary in the daily operation of Fox Valley Literacy.

The part time (20 hours) Administrative and Program Assistant position offers competitive compensation and will average around 20 hours per week, Monday-Thursday. Benefits include 3 weeks of paid vacation, flexible hours, earned sick leave, and paid holidays. 

Please send resume and cover letter to Brian Leone Tracy at

  • High school education; post-high school education with courses in business administration
  • Previous experience in office management or administrative assistance is preferred
  • Multilingual is a plus

  • Ability to multitask and prioritize
  • Ability to maintain a professional manner under pressure
  • Practice Multi-Cultural competencies
  • Excellent computer skills including databases and spreadsheets
  • Good electronic equipment and computer network skills
  • Good communication skills
  • Ability to work with people of all backgrounds
  • Ability to work with minimal supervision
  • Team player with an ability to support the work of others

Administrative Support
  • Greet and direct visitors
  • Answer telephone and direct calls
  • Develop and maintain databases and spreadsheets to manage client, tutor, and stakeholder data
  • Prepare periodic reports, including statistical reports
  • Assist with special events, trainings, and workshops
  • Assist with producing training and promotional material
  • Schedule and supervise administrative volunteers
  • Order and maintain office and program supplies
  • Help maintain general office appearance, including library

Program Assistance
  • Assist in the recruitment of adult students for one-to-one tutoring and small group instruction
  • Assist staff to conduct student intake, evaluations, matching, follow-up, and support
  • Help maintain consistent contact with adult students and tutors
  • Maintain accurate records and process data collection in a timely manner
  • Assist program manager to resolve problems and assess student progress and goal attainment
  • Other duties as assigned

  • Reports to the Executive Director

Fox Valley Literacy is an equal opportunity employer and prohibits discrimination in employment (whether paid staff or volunteer) based on race, color, sex, marital or familial status, sexual orientation, gender identity, age, religion, veteran status, national origin, ancestry or disability.
Job Opportunities 
130 E. Franklin Street, Appleton, WI 54911
Phone: (920) 991-9840
Fox Valley Literacy shares the power of learning to transform lives and enrich the community.